Board of Trustees
January 11, 1999
Present: Bergen, Bergman, Bloedow, Ducklow, Gosse, Loebach, Parker,
Others Present: Dawson, Kelly, Lemke, Lenz, Muench, Wiltzius
The meeting was called to order by President Bergen at 5:07 PM. The minutes of the
December 14, 1998 meeting were reviewed. Loebach moved approval, Bloedow seconded and the motion passed. Bloedow moved approval of the December Bill Register and Loebach Seconded. Parker asked that before Board approval, the Frank P. Young Scholarship fund should be discussed. At the December meeting, the Board approved spending $1,800 to be split between two candidates. Subsequently, the City Finance Department informed us that earlier figures were in error and there was only $1,500 available in the Frank P. Young Endowment Fund. Upon learning this, Dawson conferred with Bergen and determined that each candidate selected receive $750. Staff and Board will plan to discuss with the City Finance Department to learn how the Fund is maintained. The Board approved the December Bill Register.
Personnel Committee Report
Bloedow moved that the Board approve a 3.25% cost of living salary increase for all staff as recommended by City Human Resources and approved by the Common Council, effective January 1, 1999 for benefited staff and January 17 for non-benefited staff. Bergman seconded and the motion passed.
Loebach moved to amend the agenda to move the evaluation of the Director to the end of the Board Meeting. Bloedow seconded and the motion passed.
Policy Committee Report
Reporting for the Policy Committee, Ducklow moved to approved the Gifts Policy and Program Policy as adopted by the Policy Committee. Parker seconded, and the motion passed.
After discussion, Dawson stated the staff's intention to promote discussion among the Foundation Board, FOAL Board and Library Board of Trustees concerning the Gifts because of its relationship to the work of these Boards.
Dawson introduced the new Circulation Supervisor, Vicki Lenz. Board
members welcomed Vicki.
Library Foundation Reception
Dawson called on Wiltzius to update the Board on the Library Foundation Reception to be held on Friday, January 22 at 7:00 PM in the Library.
Long Range Planning Process
Dawson reported that Requests for Proposals sent out and proposals received from three consulting firms to assist in the Long-Range Planning Process. The firm of Himmel and Wilson was selected. Schuessler, Bergen, Kelly, Wiltzius and Dawson will have a conference call on Friday, January 22 with Himmel and Wilson to begin the process.
February Board Meeting
Dawson will be unavailable for the February 8 Board Meeting, but he suggested the Board meet at the regularly scheduled time with Barbara Kelly representing the Library.
Closing Preview Room
Dawson told the Board that, unless the Board directed him otherwise, the room presently being used for the Preview Room would be remodeled as an office for the new Technology Coordinator. The room is currently little used, but arrangements will be made in the library to accommodate those in need of additional video viewing facilities.
Bloedow moved that the Board go into closed session pursuant to Wisconsin statute 19.85(1) to discuss personnel matters. Schuessler seconded, the motion passed and the Board moved into closed session at 5:37 PM.
The meeting was adjourned at 6:10 PM.