Appleton Public Library

Board of Trustees

Minutes

October 11, 1999

Present: Bergen, Bloedow, Ducklow, Heuring, Loebach, Parker, Schuessler

Excused: Bergman, Dunlap

Others Present: Dawson, Kelly, Lemke, Muench, Riechers, Wiltzius

Minutes/Bills

President Schuessler called the meeting to order at 5:08 PM. The minutes of the September 13, 1999 meeting were reviewed. Bloedow moved approval, Parker seconded and the motion passed. Ducklow moved approval of the September, 1999 bill registers and Bergen seconded. The motion passed.

Committee Assignments.

Committee assignments for 1999-2000 and an updated address list were mailed to the Board Members prior to the meeting. Schuessler briefly discussed assignments; there were no concerns.

Foundation Grants – approval

Dawson discussed the Library Foundation’s new grant process. Rather than approving individual grant expenses, the Foundation Board will annually approve a grants budget in categories authorized by their policy. Monthly expenditures in each category will be submitted to the Foundation Board for approval, and the Foundation Grants Committee and Foundation Board will review category expenses in February and March for any necessary adjustments.

The Foundation has approved the following grants for their July 1, 1999-June 30, 2000 fiscal year.

Materials $10,000

Technology $25,000

Programs $20,000

Special Projects $11,000

Promotion and Marketing $ 5,000

Total $71,000

Bloedow moved approval of these grants, Bergen seconded and the motion passed.

Director’s Report

Dawson introduced the new library Technology Coordinator, Kurt Riechers, to the Board.

Internet and disclosure of public library records – Dawson recounted an incident that had occurred at an Internet workstation within the library. A request was received from the police department to release a security video of the workstation in question. In order to protect the patron’s right to privacy, as stated in library statutes, staff worked with police and the the City Attorney, obtaining a court order to comply with the request.

Budget Status – Dawson discussed the Library portion of the Mayor’s Executive Budget 2000, noting that the Mayor had included the Board’s budget request but not any of the supplemental requests. Dawson questioned whether the Library should continue to lobby for these requests. Schuessler suggested that a memo be sent to all Aldermen, particularly the Council’s Finance committee, pointing out that in a recent survey done at the library, the public has asked for more children’s materials and an increase in hours the library is open during the summer. There was agreement that Dawson and Schuessler should work together on this memo.

Plexus donation – The Library has received a $1,000 donation from the Plexus Corporation. Loebach made a motion to give $500 to the Frank P. Young Scholarship Fund and $500 to the Library Foundation. Parker seconded the motion and the motion passed

Frank P. Young Scholarship – Dawson asked that the chair of the Frank P. Young Scholarship Committee go with him to the City Finance Department to discuss how the fund is handled. At this time there is a balance of $11,700 in the fund, but it is not clear how much income is generated each year and how much money is available for scholarships. Any decision on how much is available for scholarships this year was tabled until the November 8, 1999 Board meeting.

Foundation Fundraising – The Foundation will be sending a direct appeal to members of the Friends Group, library users, and or businesses for general donations, buy a brick, or memorials.

Other Business

The meeting adjourned at 6:10 PM.