Appleton Public Library

Board of Trustees Minutes

March 14, 2001

Present: Bergen, Bloedow, de Young, Ducklow, Parker, Schuessler

Excused: Bergman, Dunlap, Heuring

Others Present: Kelly, Lemke, Lenz, Muench, Shriver

President Schuessler called the meeting to order at 12:06 PM.

Communications

A Grant was received from the Appleton Rotary Club in the amount of $2000.00 for purchase of Braille material to be added to the collection. de Young moved that this grant be placed on the agenda so the Board could vote on its acceptance, Bergen seconded the motion. The motion passed. de Young then made a motion to accept the $2000.00 Grant from Appleton Rotary Club, Bloedow seconded. The motion passed.

Minutes/Bills

The minutes of the January 10, 2001 meeting were reviewed. Parker moved approval, Bergen seconded, and the motion passed. Ducklow moved approval of the final bill register for the year 2000, Bloedow seconded and the motion passed. Bergen moved approval of the January 2001 bill register, Ducklow seconded, the motion passed. Parker moved approval of the December 2000 check register, Ducklow seconded, the motion passed.

de Young stated that she would like to have Director Dawson provide an outline of the library's budgeting development process. Schuessler suggested that the full Board could benefit from an informative session on the library budget process.

Assistant Director's Report

Ben Ragus Gift

A check for $1000.00 was received in the name of Ben Ragus, a former patron of the library. Bloedow moved to accept the check and to designate the funds for the F.P. Young Scholarship account, Bergen seconded and the motion passed

Library Legislative Day

Kelly reported on Wisconsin Library Association Library Legislative Day in Madison on February 13, 2001. There were 160 people in attendance. Each person had appointments with legislators from their home districts to discuss library legislation and funding concerns.

OWLS Trustees Newsletter

The Outagamie Waupaca Library System and the Winnefox Library System have put together a new newsletter for Board Members to promote education and understanding of library issues. It has been sent to each library trustee in the two system area.

Statisitic

Statistics for the year 2000 were distributed. Kelly noted that Circulation was up for the year and January 2001 statisitcs show that circulation continues to be up.

Library Director's Goals

Schuessler gave a brief explanation of the goals set for the Director in 2001. Bloedow moved to accept the goals as written, Bergen seconded. The motion passed. Schuessler will place the discussion of the goals with Terry Dawson at a future Board Meeting.

Circulation Services Presentation

Vicki Lenz, Circulation Supervisor, distributed a handout outlining the services that the Circulation Section provides for the Library. The Circulation Staff is comprised of 32 employees and is responsible for checking books in and out, sorting and re-shelving materials, issuing new cards, collecting fines, registering voters, and has many other responsibilities. The Circulation Section will be receiving the Mayor's Award for Outstanding Service at the City Council Meeting on February 21, 2001.

Bloedow inquired on how people are notified of services available for the handicapped and suggested that a mailing be sent to the various agencies throughout the city describing what the Library has to offer for them. Kelly said she would work with section heads to create a flyer or pamphlet describing services to special needs populations.

Closed Session

Bloedow moved and Parker seconded, a motion to convene in closed session pursuant to Wisconsin Statute 19.85(1) to discuss personnel matters.

When the Board re-convened, Bloedow moved to accept the Personnel Report, Ducklow seconded, the motion passed.

Other Business

The meeting adjourned at 12:55 PM.