Appleton Public Library

Board of Trustees Minutes

May 9, 2001



Present:                  Bergen Bloedow,  Ducklow, Parker, Schuessler

Excused:                Bergman, de Young, Dunlap, Heuring

Others present:       Dawson, Kelly, T. Muench, Shriver




President Schuessler called the meeting to order at 12:04 PM.  The minutes of the March 14, 2001 meeting were reviewed.  Bloedow  moved approval, Parker seconded, and the motion passed.   Ducklow moved approval of the March and April 2001 bill registers, Parker seconded, the motion passed. 


Director's Report

Dawson distributed copies of the goals that he and the Personnel committee had agreed upon for 2001.  He reviewed each goal, shared his interpretation of its intent, and answered any questions from board members that arose.


Kelly reported on the new Library Research Workstations, which have been placed throughout the library replacing the old dumb terminals.  From any workstation a patron can access the web version of the online catalog, the old text version of the catalog, any of the full text periodical or other specialized databases to which we subscribe, or sites on the Internet.  Word processing is also available at all stations.  Ducklow asked if a demonstration could be given at the next meeting.  Kelly will prepare one.


Dawson reported that a mini-grant had been received from United Way of the Fox Cites for prizes to be awarded in the Teen Voices writing contest.  Bergen moved to accept the grant, Bloedow seconded and the motion passed.


Dawson reported that this year’s Food for Fines program was going well.  14 boxes of food were collected in the first week.   They were picked up by the Salvation Army, who reported that they were completely out of food.  The program allows patrons to pay for each $1 of fines with a non-perishable food item.


Schuessler moved and Bergen seconded the motion to approve the service agreement between APL and FOCOL.  The agreement was created to recognize and formalize a long term relationship with regard to FOCOL staffing and management, as well as to allow FOCOL to upgrade its server and move it to the library LAN where it can be maintained more easily.  The motion passed unanimously.


Dawson reviewed the activities of a very successful National Library Week, including a meeting of the Friends of the Appleton Library, a Teen coffee house with folk music performances, a concert by Sara Hickman, and a proclamation read by the Mayor at the Common Council meeting.


Statistics from March and April 2001 were distributed, showing many areas of increased activity, including children’s and adult circulation, door count, program attendance patron assistance transactions and electronic access services.


Dawson distributed a draft of a brochure prepared by Reference staff outlining library services for patrons with special needs.  Several suggestions were made for distribution of the finished brochure and Bergen requested that the file be forwarded to her when it is complete so that she can print copies for distribution.




Summer Board Meeting Schedule

The board will meet June 13, 2001 at noon to discuss the budget process.  Sandwiches will be provided.  The July meeting to approve the budget request will be held on July 11, 2001 at noon.  There will also be a finance committee meeting in July prior to the board meeting to review the budget.  There will be no August board meeting.


The meeting adjourned at 12:55 PM on a motion by Bloedow, seconded by Bergen.