Appleton Public Library

Board of Trustees Minutes

April 10, 2002


Present:                Bergen, Bloedow, Bergman, Dunlap, de Young, Ducklow, Heuring, Schuessler

Excused:              Chandler

Others present:   Kelly, Dawson, Muench, Shriver, DeJardin, Lenz, OWLS Director Rick Krumwiede, Appleton City Attorney Jim Walsh, Appleton Human Resources Director Sandra Neisen



Communications & Presentations

President Schuessler called the meeting to order at 11:04 AM.  Dawson read two letters received: a thank you from University of Wisconsin – Milwaukee Library School Dean Aman regarding the two scholarships awarded to UWM students, and a thank you letter from Colleen Rortvedt for the scholarship she received.


Schuessler welcomed HR Director Neisen and Attorney Walsh and invited them to the table.  Walsh and Neisen presented to the Board their concerns about potential liability arising from inconsistent HR policies between the library and the City.  They expressed a preference that the Library Board, rather than having separate policies, should adopt City HR Policies in their entirety.



Minutes and Bill Registers

de Young moved and Bloedow seconded approval of the minutes of the previous meeting, with a correction to reflect the roll call vote to enter closed session.  The motion passed.


Bergman moved to approve The March 2002 bill registers and Heuring seconded.  Bergman asked for clarification of just what is included in the building repairs budget line.  Dawson and Muench explained that the line included funds designated for replacement furniture, which was being held pending better information about the state budget situation.  The motion passed.



Director’s report

A flagpole is in the process of being installed. There will be a dedication ceremony on Friday April 19 at 9:00 a.m.  Students from local elementary schools will sing the National Anthem, Appleton Police and Fire Departments will provide a color guard, and Dr. Robert Harrington will lead the group in the Pledge of Allegiance.  Library Board, Foundation Board and FOAL Board members are invited.


There being no viable offers from coffee vendors, staff recommends convert the former coffee shop area to office space.  Vending machines will be placed in the corridor adjacent to the pay phones.


Dawson said that he had met with OWLS Director Krumwiede and the directors of Kimberly/Little Chute and Kaukauna Public Libraries to discuss fines and fees associated with overdue materials and reserves, with the goal of increasing consistency among Fox Cities libraries. He proposed that adult book fines be increased to 10 cents per day to a maximum of $5.00.  Fines for overdue interloan materials will increase to $1.00 per day with a maximum of $10.00. Children’s overdue books will increase to 5 cents per day with a maximum of $3.00.  These changes will be made at the same time email notification is instituted for reserves and overdue notices.  Postage charges for reserve and interloan notification would be dropped. 


Although this would cause some revenue reduction of approximately $7,000 a year, this would be offset by the reduction in postage meter bills.  With increased fines, net revenue should actually increase, but charges would be on the back end (overdues) rather than a barrier to getting materials.  After discussion of email notification processes, Bloedow moved and Ducklow seconded to accept the staff recommendations, and the motion passed.



Other Business

Following a discussion of the concerns raised by the visiting City officials, de Young moved and Bergen seconded that Dawson be directed to identify major issues involved and to report to the Board at the May meeting.  Further, they moved that the larger topic of Library Board authority and autonomy be addressed at the Board Retreat planned for May 31.  The motion passed.  Dawson indicated he would like to work with HR Director Neisen to prepare a report.


A motion to adjourn was made by Ducklow and seconded by Bergen. The meeting adjourned at 12:54 p.m.