Appleton Public Library

Board of Trustees Minutes

May 8, 2002


Present:                Bergen, Bergman, Chandler, de Young, Ducklow, Heuring, Schuessler

Excused:              Bloedow, Dunlap

Others present:   Dawson, Kelly, Lemke, Shriver, DeJardin, Lenz



Communications & Presentations

President Schuessler called the meeting to order at 12:03 PM.  Dawson introduced and Helen Nagler, the new City Council Representative appointed by the Mayor.  Board members welcomed Nagler.  de Young commended the library staff for the excellent Flag Dedication Ceremony on April 19, 2002.


Minutes and Bill Registers

Bergman moved and Bergen seconded approval of the minutes of the April 10, 2002 meeting.  The motion passed.  Ducklow moved to approve the April bill registers and de Young seconded.  The motion passed.


Security and Privacy Policies

Dawson distributed draft copies of the proposed Security Policy and Privacy policies.  Dawson explained the rationale for the policies.  The Board questioned staff on present procedures and problems that are occurring in the library in reference to security.

Records of patron use of library resources, materials or services are confidential per Wis. Stat. 43.30.  The Board discussed the interpretation the Library uses of this law and the records in the library that are included the law.  Section 8 of the proposed Privacy Policy, having to do with parental rights to access their children’s library records, was not adopted at this time.  The Board asked Dawson to contact the City Attorney for the legal interpretation of this section and report back to the Board in June.  de Young moved to approve both policies as proposed and the Privacy Policy as proposed with the exception of Section 8 of the Privacy Policy.   Bergman seconded and the motion passed.


Board Retreat Planning

The Board will meet May 31, 2002, from 9 AM – 1 PM at the 1st English Lutheran Church on Ballard Road for a Retreat.  Lunch will be served at the expense of each individual Board Member.  Dawson will discuss the proposed agenda for the retreat with Dunlap.  The Board will be notified of what to bring.



Director’s report

Dawson reported on a positive meeting with Sandy Neisen, the City’s Human Resources Director, on Tuesday, May 7th.  The conclusions and recommendations of this meeting were to use some of the Human Resources policies as and to rewrite all other current personnel policies to reflect the City Policies.  Dawson plans to complete this project by the end of the calendar year; the policies will be presented to the Library Board for approval.  Any policy language that varies from City policy in order to preserve statutory library authority will be reviewed and approved by the City Attorney and HR Director prior to Board adoption.  Dawson distributed a letter to the Board outlining the rationale behind this agreement.  The Board complimented Dawson his handling of a very difficult situation. 


Other Business

Dawson noted there are three Board Members whose terms will expire at the end of June 2002: Will Bloedow, Karen de Young, and Kathy Schuessler.  The Mayor makes appointments to the Library Board.

Three vending machines have been installed in the library.

A letter of appreciation will be sent to Jane Heuring.

A motion to adjourn was made by Ducklow and seconded by Schuessler. The meeting adjourned at 1:10 p.m.