Appleton Public Library

Board of Trustees Minutes

March 12, 2003


Present:                Bergman, Bergen, Chandler, Ducklow, Nagler

Excused:               Bloedow, de Young, Dunlap, Schuessler

Others present:    Dawson, Kelly, Lemke, Muench, Shriver, Wiltzius,

Asst. City Attorney Christopher Behrens



Minutes and Bill Registers

President Bergman called the meeting to order at 12:05.  Chandler moved and Ducklow seconded approval of the February 12, 2003 minutes.  The motion passed with Nagler voting “present.”  Ducklow moved approval of the February 2003 bill register, Chandler seconded and the motion passed.  Bergman will sign the bill register in de Young’s absence.


State Annual Report/System Effectiveness Statement

Copies of the Report and the supporting statement that OWLS provides effective leadership and meets the needs of the library had been mailed to Board Members prior to the meeting.  Bergen moved to accept the Report and Statement and authorize Bergman to sign on behalf of the Board.  Chandler seconded and the motion passed.


Marketing Committee Report

Dawson asked Wiltzius to report on the meeting of the Marketing Committee.  Wiltzius reported that the committee of Board and staff had met just prior to the Board Meeting to discuss ways to reach the non-user of library services.  Ideas discussed included use of email marketing, promote library sign-up day in September, market National Library Week, and promote the Summer Reading Program. Wiltzius also reported that a short term plan would be developed to coincide with the Library’s Long Term Plan which is in its final stages.


Director’s Report

Dawson reported that the Computer Lab is open and that there has been an increase in the number of people attending computer training classes.  Reference & Information Services is responsible for the operation of the computer lab and has established another service desk in the area.


Dawson discussed a proposed revision to the Smoking Policy, extending the “No Smoking” policy to all Library property and including staff.  City department heads have agreed it would be preferable to wait until the Transit Center smoking ban become effective and implement simultaneously for both properties.  Nagler made the motion to accept the policy as amended, Bergen seconded and the motion passed.  Bergman commended the staff for their handling of a difficult situation.


Dawson explained the rational of developing a policy to ensure the safety and well being of children using the Children’s Area.  Due to the increased use of the Internet adults have been heavy users of the Internet stations in the Children’s area.  The policy proposed would restrict the use of the Children’s area to children, their family members and caregivers, and others using children’s materials and services.  Nagler expressed concern over the legality of the policy and asked that the City Attorney.  Ducklow made the motion to accept the policy pending attorney review, Bergen seconded and the motion passed.


Dawson discussed Fox Valley Memory, a project jointly developed since 1999 by the Library and the Outagamie Historical.  The project will soon be publicized.  Kelly has been working to complete the project and the Fox Valley Memory website is now available.


Personnel Chair Schuessler, who could not attend the March meeting, asked that Director’s goals be taken up at the April Board Meeting.


The staff is working on modifications to the 2004 budget. The official city budget deadline has been moved a month earlier to mid June.  The proposed budget will be brought to the Library Board in June.


Other Business

OWLS will be sponsoring a Library Advocacy Workshop on March 19 to build library support on the State Level.  David Polodna, Director of the Winding Rivers Library System, Toby Paltzer, Outagamie County Executive, and Rick Krumwiede, Director of the Outagamie County Library System will present their views.  Dawson encouraged interested Board members to consider attending.


Nagler moved adjournment at 1:07.