Appleton Public Library

Board of Trustees Minutes

May 14, 2003


Present:                Bergman, Bergen, Bloedow, Chandler, Ducklow, Eng, Schuessler

Excused:              de Young, Dunlap

Others present:   Dawson, Kelly, Lemke, Lenz, Muench, Shriver, Wiltzius,

Asst. City Attorney Christopher Behrens


                                    President Bergman called the meeting to order at 12:05 PM.


Introduction of new board member

Dawson introduced and welcomed Alderperson Hank Eng as the new City Council representative.  Eng spoke about of the importance of libraries and told the Board he had expressed a desire to serve on the Library Board to the Mayor.



Dawson read a letter he received from Jim Trojanowski, Director of the Ashland Public Library commending the Appleton Public Library as a leader in Wisconsin Libraries.  He also recognized the involvement of many Appleton Library staff that are or have been involved in

Wisconsin Library Associations over the years.


A letter was received from the Fred Gaines stating that the volunteers serving the County Jail appreciated for the books withdrawn from the Library that were donated to their program.


E-mail was forwarded from the Convention & Visitors’ Bureau from a parent visiting the library, with his daughter, expressing his great pleasure in being able to use such a wonderful facility.


Dawson recently attended the Wisconsin Association of Public Librarians conference in Stevens Point and one of the topics for discussion was library privacy issues.  There is a need to review the implications of the Patriot Act and have staff trained and up to date with the policy.  Dawson asked that the Policy Committee meet to address this issue, after budget work was completed.

He read a letter from a patron who had returned his library card as a protest against the Patriot Act.


Minutes and Bill Registers

Schuessler moved and Ducklow seconded approval of the April 9, 2003, minutes. The motion passed.  Ducklow moved approval of the April, 2003 bill register, Bloedow seconded.  After an explanation of the line items “Lost and Paid” and “Other Contractors” the motion was approved.  Eng suggested adding a column to the Bill Register that would show the per cent of monies spent or available.



Director’s Report

Dawson explained that APL is the only one of the 52 libraries in OWLSnet that is buying their own library cards.  The APL orders 20,000 cards every two and half years at a cost of $3000.00.  There would be a savings of approximately $1,000.00 per year if APL were to obtain their library cards from OWLSnet, but the cards would not have APL on them.  Bergen made the motion to use the cards from OWLS and Schuessler seconded.  There was concern that APL would lose their identity and after discussion, Bergen amended her motion to read “use the cards from OWLS and revisit this procedure in one year”, Schuessler seconded the amendment and the motion passed 6-1.


Dawson noted that the Board workplan includes a Board Retreat on the Friday after Memorial Day. However, due to the fact that the budget is due one month earlier and there is a state library directors’ meeting in Madison on the same date, Dawson asked the Board to delay the retreat.  By consensus, the Board agreed to change the retreat to June 27th with details to be announced.


The City Finance Department has informed us that we should be prepared to cut our 2004 budget by 20%.  The Mayor has suggested ways to cut the Library Budget but the Board is ultimately responsible for the Library Budget and the final cuts will need Board approval.  The Board’s Finance Committee will meet on June 9th to finalize the budget for Board approval on June 11th and submit to City Finance by June 13th.


Dawson met with Sandy Neisen, Human Resources Director, to discuss differences between the Library and City Personnel policies.  He and Neisen have agreed that the Library should identify areas of differences, particularly with regard to statutory authority.  Library staff will work to develop language expressing differences for inclusion in City Policy, and once in Library and HR staff are in agreement, the Library Board and City Council should approve the modified policies.  Neisen and Dawson will meet with the Board’s Personnel Committee later this summer to discuss details.



Dawson announced to the Board that he had been nominated for Vice-President/President –elect of the Wisconsin Library Association. 


The Valley Transit Smoking Policy was approved by the City Council; both it and the Library’s policy will go into effect June 2nd.  The City Health Department is seeking funding for signs.  The staff and Board acknowledged and thanked Assistant City Attorney Chris Behrens for all the work he put into seeing this policy to implementation 


Schuessler made a motion to adjourn, Ducklow seconded.  The meeting adjourned at 1 PM.