Appleton Public Library

Board of Trustees Minutes

June 11, 2003


Present:                Bergman, Chandler, de Young, Ducklow, Eng, Schuessler

Excused:              Bergen, Bloedow, Dunlap

Others present:   Dawson, Kelly, Lemke, Lenz, Muench, Shriver, Wiltzius,



Board Member Appointments

President Bergman called the meeting to order at 12:05 PM.  Dawson announced that Bergman and Ducklow had been reappointed to three-year Board terms by Mayor Hanna and approved by the Common Council. 


Minutes and Bill Registers

Schuessler moved and Ducklow seconded approval of the May 14, 2003, minutes. The motion passed.  Ducklow moved approval of the May, 2003 bill register, Eng seconded and the motion passed.


Finance Committee Report

In Bergen’s absence, Eng reported that the Finance Committee had met on June 9, 2003 and discussed the 2004 budget proposal.  The Mayor had suggested cuts and additional revenues.  APL staff reviewed the mayor’s recommendations but after discussion, prepared an alternative proposal, keeping the same bottom line for changes the Mayor had suggested.  The staff proposes that a reader printer not be purchased, reduce the amount spent for advertising, and reduce programming expenses.  Dawson stated that the amount in the proposed 2004 budget for fines could be raised $20,000 due to the increase in library usage. 


The proposed 2004 budget contains 4 supplemental requests.  Listed, according to priority, these are:

1.      Circulation Shelver, part time, unbenefited

2.      Children’s Outreach Librarian, part time, unbenefited.

3.      Computer Furniture Replacement

4.      Upgrade fire devices


Eng made the motion to accept the 2004 budget as proposed by the staff and adopted by the Finance Committee, including supplemental requests; Schuessler seconded.  The motion passed.  Staff will draft a letter of transmittal to be submitted with the budget explaining the changes.  Dawson acknowledged Barbara Kelly and Tim Muench for all the time and effort spent in preparing the 2004 budget.


Dawson announced that the Library Foundation had approved 2003-04 grants in the amount of $87,000, including $18,000 for materials, $17,000for technology & equipment, $30,000 for programs, $12,000 for promotion & marketing, and $10,000 for special projects.  Eng moved to accept the gifts, Chandler seconded and the motion passed.



Director’s Report

A letter was received from Jim Trojanowski, Director of the Ashland Public Library, stating that he will be nominating the Appleton Public Library as “Library of the Year” in Wisconsin.  If chosen, the award would be presented at the WLA Annual Conference in Milwaukee this October.


Bloedow has made arrangements for the Library Board to use the First English Lutheran Church on Ballard Road for the Board Retreat June 27th.  The Planning Committee will meet June 18th to discuss topics for discussion at the retreat.


Dawson distributed the Library Statistics for May.



There will be no meeting in August, 2003.  de Young made the motion to adjourn, Eng seconded and the meeting adjourned at 12:50 PM.