Appleton Public Library

Board of Trustees Minutes

November 12, 2003


Present:                Bergen, Bergman, Bloedow, Chandler, de Young, Dunlap, Eng

Excused:              Ducklow

Others present:   Attorney Behrens, Dawson, Kelly, Lemke, Lenz, Muench, Shriver, Wiltzius



President Bergman called the meeting to order at 12:00 PM. 


Minutes and Bill Registers

Bloedow moved and Eng seconded approval of the minutes of the October 10, 2003 meeting. The motion passed.  Eng moved approval of the October 2003 bill registers, Chandler seconded and the motion passed.


Personnel Policies Approval

In continuing the process of adopting the City’s Personnel Policies, the following policies were presented:

·        Fringe Benefits for Non-Represented Employees – No significant changes, but does include a slight increase in vacation and sick leave.

·        Fringe Benefits for Part-Time Non-Benefited Employees – No significant change.

·        Accident Reporting – This policy stresses the importance of reporting job related accidents.

·        Confined Spaces – There is very little in the policy that applies to the Library..

de Young made the motion to approve the policies, Eng seconded, and the motion passed.


Board Retreat

Bloedow reported that the Board Retreat will be at First English Lutheran Church located at

326 E. North St. on November 21st from 9:00 AM – 1:00 PM.  Suggested topics are: Long Range Planning Process, the Chapter 43 Privacy Act, Role of the Trustees as Stewards and Activists of the Library, and information on the Fox Valley Library Council.   The Library will close on President’s Day to allow staff to work on the Long Range Plan, with facilitation by the OWLS Director and Assistant Director.


Director’s Report

The 2004 City budget is scheduled for approved at a special Council meeting this evening.  If library appropriations are not changed, the Library will be open 14 hours less per week during 2004.  After considerable discussion by the Board on the implications of the Library being open less hours, Dawson suggested that the Board discuss ways of handling public reaction at the December Meeting.


The other issue concerning the Library and the 2004 Budget is parking.  There are several motions that will be made at the Council Meeting to change the parking permits for non-represented staff.  Dawson discussed potential impact on Library staff.




Dawson passed around pictures of the Library of the Year Award at the Awards and Honors that was part of the WLA Convention in Milwaukee, October 29th and a scrapbook of the Mad Dog and Merrill event that had taken place at the Library on October 9th.  Dawson expressed his appreciation to the Board members and staff who attended the dinner and spoke very eloquently of the Library.  There are plans to have a presentation at the City Council Meeting on November 19, 2003 and all who can are encouraged to attend. 


Other Business

Dawson distributed invitations to the Library’s Annual Christmas Brunch on Friday, December 12th.  Bergen moved to adjourn, Bloedow seconded and the meeting adjourned at 12:55 PM.