Appleton Public Library

Board of Trustees Minutes

December 10, 2003


Present:                Bergen, Bergman (arrived at 1:00 PM), Bloedow, de Young, Ducklow, Eng

Excused:              Chandler, Dunlap

Others present:   Attorney Behrens, Dawson, Kelly, Lemke, Lenz, Muench, Shriver, Wiltzius



In the absence of Board President Bergman, Bergen moved that the Board to appoint de Young as acting chair for the meeting.  Bloedow seconded and the motion passed.  de Young called the meeting to order at 12:05 PM.



Minutes and Bill Registers

Eng moved and Bergen seconded approval of the November 12, 2003 minutes.  The motion passed.  Ducklow moved approval of the November, 2003 bill register, Bergen seconded.  de Young questioned the budget line “Repairs to Building” and the unexpended balance remaining.   The Business Manager explained that there are invoices outstanding for Johnson Controls, chair fabric, and utilities.  There was a discussion of end of the year funds.  The motion to approve the bill register passed.



2004 Budget – Final Adoption

Dawson distributed copies of the Council-approved 2004 budget.  Bloedow moved to approve the budget, Bergen seconded and the motion passed.


There was discussion as to how the Board might be more pro-active and lobby for Library wants and needs.  de Young volunteered to chair an ad hoc Advocacy Committee that would develop strategies to achieve this goal.  de Young will set up a luncheon meeting and anyone interested in participating may attend.   Bloedow moved to accept de Young’s proposal, Eng seconded, and the motion passed.  The Friends of the Library group will be included.



Board Retreat Follow-up Discussion

Dawson stated that it was a very good retreat with discussions on revising the patron surveys, Long Range Planning, the future of County reimbursements, being pro-active, future building needs, and how to deal with the decrease in Library hours.   Bergen expressed concern on how patrons could express concerns about service changes, either to members of the Library Board or the Aldermen on the City Council.  de Young asked that e-mail addresses of the Board be made available to the public and Dawson stated he would have cards printed with the Library Board’s names.








OWLS Resource Library Agreement

Dawson distributed a draft of the 2004 OWLS Resource Agreement with the Appleton Public Library.  State statutes require library systems to maintain an agreement for resource library services.  Dawson reviewed the terms of the agreement.  Bergen made the motion to approve the Agreement, Eng seconded and the motion passed.



Director’s Report

The Library has 200 active volunteers that shelve books, assist maintenance, do database entry, assist Community Services, help with the Children’s Summer Library Program and deliver books to shut-ins.  The Book Sale at the end of November grossed over $3300 and was largely due to an increase in donations and the large number of volunteers and staff who worked to set up the sale.  Ducklow suggested that a list of opportunities for volunteers be posted on the Library’s web page.


Dawson distributed the November statistics.  Bloedow questioned why children’s materials are down in circulation; Dawson replied that staff did not completely understand all the reasons but is looking at the long term patterns.



Other Business

Bloedow reported that the Frank P. Young Scholarship fund has $1,759 of which $1500 will be given in scholarships.  Applications are due on February 13th and the Committee will meet on February 18th at 12:30, to make their selection.  The awards will be approved at the March Board meeting.


Bloedow made the motion to convene to closed session pursuant to Wisconsin statute 19.86(1) to discuss personnel matters.  Eng seconded and the motion passed.  After a closed session, the Board reconvened in open session.  Bergen moved and Bloedow seconded that the Board approve the Director’s performance review and pay adjustment.  The motion passed.


The meeting adjourned at 1:15 PM.