Appleton Public Library

Board of Trustees Minutes

May 12, 2004

Present:                 Bergman, Bloedow, Chandler, de Young, Ducklow, Eng, Moua

Excused:                Bergen, Dunlap.

Others present:      Attorney Behrens, Dawson, Kelly, Lenz, Muench, Shriver, Ward, Wiltzius

President Bergman called the meeting to order at 12:05 PM.  Board members welcomed new Library Secretary Maureen Ward.

Minutes and Bill Registers

Eng moved and Bloedow seconded approval of the April 14, 2004 minutes.  Motion passed unanimously.  Ducklow moved and Eng seconded approval of the April 2004 Bill Register.    Motion passed unanimously.  Bergman inquired about the American Library Association (ALA) membership cost.  Dawson explained that the membership is in his name, but includes nine journal subscriptions as well as a number of newsletters for the library’s collection.  The cost has increased slightly this year; this item forms a large portion of the Library’s membership budget.

Policy Committee report

The committee did not meet.  Staff discussions are continuing with the City Attorney’s office on policy language reflecting the revised library privacy law, affecting children 16 years old and under.  Staff is complying with the law but would like to have updated policy language.

Planning Committee report

Bloedow reported that the Planning Committee will meet next Friday, May 21, 2004. The Planning Committee Retreat will be discussed at this meeting.  A tentative date for the retreat was set for May 28, 2004.  The retreat will be a four-hour “no action” brainstorming and discussion session for the Board, Dawson and Kelly, concluding with lunch.

Director’s Report

Dawson related the City Council decision to endorse the budget transfer enabling library hours to be restored to 2003 levels as of June 1.  Eng stated he had answered questions at the Council Meeting regarding the agenda item being an information item vs. action item.  Eng explained to the Council that the Library Board was not seeking for approval from Council for the adjustment of the hours, but intended to keep them informed of the new hours.  Dawson said that he would work with Director Maertz to ensure that the Library budget policies and practices are in alignment with City Finance, while maintaining the statutory authority of the Board.  Summer hours will be effective June 1, 2004: the Library will open at 9:00 AM until 8:00 PM Mon-Thurs, 9:00 AM-6:00 PM Fri, and 9:00 AM-1:00 PM Sat.

The Quarterly Report was submitted to Finance.  Eng requested that the report be included with the Alderperson’s packets.  Kelly noted that the Alderpersons regularly receive the Library monthly statistics, and staff will include the Quarterly Report as well.    

Dawson is working with the Long Range Plan 2005 – 2007 & Planning Committee.  Dawson is working with library section heads to set goals and objectives based on the plan for the 2005 budget request.  Both the plan and budget will be presented at the June 9 Board meeting.

Kelly and Dawson had met with Joelle Novak regarding her proposed daycare center across the street from the library at 115 W. Washington Street.  The City owns the property and will address the issue at the Board of Public Works.  Bergman did not think the library should take a position on this issue if it does not directly impact library services.

Dawson noted that his goals for the year include a Library Board event with the Common Council.  This would be a social hour with an educational component regarding the Library Board.  Dawson suggested discussion at the Board retreat. 

Dawson visited Washington D.C. on May 4th and 5th along with 14 others from Wisconsin to address library issues at Federal Library Legislation Day.  Dawson said the group visited offices of every member of the Wisconsin congressional delegation and met personally with Senator Kohl and Rep. Petri.  Dawson’s trip to Washington D.C. was sponsored by the System and Resource Library Administrators’ Association of Wisconsin (SRLAAW).

The Greenville library was discussed.  Dawson informed the Board that the group meets every other Wednesday evening.  There are several options for the Greenville library. Greenville officials intend to reach a decision by the end of September 2004.

The meeting adjourned at 1:07 p.m.